Visit Japan Web – Japan Entry Form

The Visit Japan Web is an initiative by the Japanese government aimed at making the entry process into the country more efficient, safe, and convenient for foreign visitors. It replaces the previously required paper forms with an online platform that allows travelers to fill out all the required information before arriving in Japan.

This system was implemented as part of Japan’s efforts to promote tourism and simplify entry procedures. It is designed to make the entry experience into Japan smoother while allowing authorities to better track visitors and maintain the country’s security.

What is the Visit Japan Web?

The Visit Japan Web is Japan’s online service for immigration procedures and customs declarations, launched in November 2022. While Japan was still dealing with the pandemic, the Visit Japan Web also served as a way to verify COVID-19 vaccinations.

The Visit Japan Web – Japan Entry Form offers several advantages for both travelers and the Japanese government:

1. Convenience: Eliminates the need to fill out paper forms upon arrival in Japan, saving time and effort.
2. Efficiency: Streamlines the entry process, reducing queues and improving the traveler experience.
3. Security: Allows immigration authorities to quickly access visitor information, contributing to the country’s security.
4. Health Tracking: The health questions section helps identify travelers who may pose public health risks.
5. Tourism Promotion: Simplifies entry into Japan, encouraging more tourists to visit the country and support the tourism industry.

Is the Visit Japan Web Mandatory to Enter Japan?

To be clear, the Visit Japan Web is NOT a requirement to enter Japan. You can simply arrive in Japan without filling out the Visit Japan Web.

However, you will have to do the same things you would do on the Visit Japan Web when disembarking at the airport in Japan, so it’s better to prepare it before you arrive. It’s free and quick!

How to Fill Out the Visit Japan Web

Filling out the Visit Japan Web is a relatively simple process. Before your trip, you can access the official website dedicated to this service. There, you will find several electronic forms that need to be filled out.

Suki Desu created a video about the Form, teaching step by step how to fill out all the steps and also answer the questions. Watch the video below and enjoy subscribing to the channel.

Step 1: Register on the Visit Japan Web

If you do not have an account on the Visit Japan Web yet, you can register here.

Account registration is free and very simple. Just create an account with your email address and a password. You will need to verify your email, but this is easy to do – they will send a 6-digit code via SMS (text message) to your phone, which you will need to enter on the Visit Japan Web before proceeding to step 2.

Step 2: Register Traveler Details

After setting up your account, log in with the password you set in Step 1. Then, provide your details by clicking the button that says “Your details” and start filling out the form.

The only thing I would say is to ensure that your passport number is correct and matches the passport you will use to enter Japan!

You will be asked for a photo of your passport; this process can be tedious and time-consuming, as it often results in many errors, even with a high-end smartphone camera.

Step 3: Register Your Trip

Next, you will need to register your trip to Japan by clicking on “+ New registration”.

You can do this for each trip you will make to Japan if you are planning to go more than once. Be sure to give a unique name to each trip so you can manage multiple plans if necessary.

Step 4: Immigration Clearance

If you are a resident of Japan, you do not need to complete this step.

But, as a visitor, the next thing you can do is complete your immigration clearance by filling out the disembarkation card. This is the same procedure for entering Japan as it has always been, even before COVID, except that now it is not done by manually writing your information on paper.

Step 5: Customs Declaration

Similar to the disembarkation card, you can also make your customs declaration online to pass quickly when you arrive. Again, this is the same procedure that has always been for entering Japan, just digitized now.

Using the QR Code

The use of the QR code generated by the Visit Japan Web is an important part of the entry process for travelers who use it to facilitate their arrival in Japan. This QR code contains essential information about the traveler and their trip, being used to expedite immigration and customs procedures at the Japanese airport.

Here’s how the Visit Japan Web QR code is used:

1. Immigration Registration: After your arrival in Japan and entering the immigration area at the airport, you will present your passport and the QR code to the immigration officer.
2. Data Verification: The immigration officer will use the QR code to verify the information provided on the Visit Japan Web, including your personal details, your intended stay in Japan, and other relevant data. This is done electronically and helps speed up the process.
3. Entry Stamp: After successful verification, you will receive the entry stamp in your passport, which officially confirms your entry into Japan. Remember that the immigration procedures are the same, just more efficient with the use of the QR code.
4. Customs Declaration: In addition to immigration, the Visit Japan Web QR code can also be used at customs. After picking up your luggage, you will find machines where you can scan the QR code and declare the items you are bringing into Japan. This makes the customs process faster and simpler.
5. You can also generate a QR code to make purchases with Tax Free.

Remember that it is essential to keep your QR code safe throughout your stay in Japan, as you will need it on various occasions. It is a good practice to take a photo of the QR code or keep it in an easily accessible place on your mobile device to ensure that you can present it when needed.